NEIGHBORHOOD PLANNING HANDBOOK City of Portland Bureau of Planning I NEIGHBORHOOD PLANNING HANDBOOK City of Portland Bureau of Planning THE CITY OF To help assure equal access information, the City of Portland Planning Bureau ofers the following services to disabled citizens: • Interpreter (two working days notice reqired); • Accessible meeting places; • Audio Loop equipped hearing rooms in City Hall and the Portland Building. • Planning documents printed in large type sizes for th visually-impaired (two working days notice required). Printed on Recycled Paper Acknowledgments Portland Bureau of Planning Charlie Hales, Commissioner-In-Charge David C. Knowles, Interim Planning Director Bureau of Planning Staff Michael S. Harrison, AICP, Chief Planner Jean M. Hester, City Planner Judy Galantha, Graphic Illustrator Special Thanks to: Pam Arden Julie Glisson Julie Greene Ky Holland Ellen Ryker Peter Wilcox Infonnation on Needs Assessment was developed as part of "Neighborhood Plans: Preparing Your Neighborhood For the Future", developed by Nancy Biasi, City of Portland, Office of Neighborhood Associations. Table of Contents Planning Success Stories Introduction l.-Vlll. Citizen Participation Process: Building Consensus 22 Community & Neighborhood Planning Program 2 Neighborhood Planning and Neighborhood Associations 6 How to use the Handbook . . . . . . . . . . . . . . . . . .. 6 Sections of the Handbook 7 Why Plan? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 9 City-wide and Regional Issues 10 Neighborhood Plans What is a Neighborhood Plan? 13 Is a Neighborhood Plan the Best Way to Accomplish Your Neighborhood's Goals? .... 14 What is the Role of Neighborhood Plans? . . . . .. 17 Starting Your Planning Process 18 Planning Workshops 23 Workshop Agenda and Activities. . . . . . . . . . .. 23 Synthesizing Workshop Results 26 Review of the Draft Plan 28 Types of Plans and Plan Formats 29 The Elements ofa Neighborhood Plan 32 Policies, Objectives and Actions 33 Vision Statement. . . . . . . . . . . . . . . . . . . . . . . .. 36 Urban Design Elements ;............... 37 Background Information 39 Maps 39 Process & Timeline for City Council Adoption.. 40 State Land Use Goal 1: Citizen Involvement ... 41 Needs Assessments What is a Needs Assessment? 43 Elements ofa Needs Assessment. . . . . . . . . . . . . 43 What is a Need? 43 How are Needs Met? 44 Steps in Conducting a Neighborhood Needs Assessment .. . . . . . . . . . . . . . . . . . . . . . . . .. 45 Understanding Your Neighborhood 46 Designing the Needs Assessment . . . . . . . . . . .. 47 Needs Assessment Chart. . . . . . . . . . . . . . . . . .. 48 Action Plan 49 Gathering Background Information Maps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 51 Neighborhood Maps. . .. . .. .. . . . .. . . . .. . . .. 52 Aerial Topographic Maps. . . . . . . . . . . . . .. . . .. 53 Quarter Section Maps. . . . . . . . . . . . . . . . . . . . . . 54 Land Use Inventory & Map. . . . . . . . . . . . . . . .. 55 Neighborhood History. , . . . . . . . . . . . . . . . . . .. 56 Demographics. . . . . . . . . . . . . . . . . . . . . . . . . . .. 58 Community Facilities. . . . . . . . . . . . . . . . . . . . .. 58 Market Analysis " 58 Traffic Counts. . . . . . . . . . . . . . . . . . . . . . . . . . .. 58 Urban Design Map. . . . . . . . . . . . . . . . . . . . . . .. 58 Questionnaires and Mail Surveys . . . . . . . . . . .. 60 Relationship of Your Neighborhood Plan to the City's Comprehensive Plan and State Land Use Goals Comprehensive Plan Policies. . . . . . . . . . . . . . .. 65 State Transportation Rule 67 State Goal 10 and the No Net Loss Policy 68 Livable City Growth Concepts 69 Community & Neighborhood Planning Benchmarks. . . . . . . . . . . . . . . . . . . . . . . . . .. 71 Resources and Important Contacts 73 Glossary 81 Appendices Appendix A: Existing Neighborhood Plans 89 AppendixB Zoning Designations 90 Planning Success Stories --I Planning Success Stories RWhmondNe~hborhoodPmn The Richmond Neighborhood is located in one of the most interesting and vibrant areas ofPortland. The commercial development on Hawthorne and Division Streets have brought increased development pressure to the area. A series of land use issues in this mnersoutheast neighborhood prompted the Richmond Neighborhood Association to begin a planning process to ensure that issues could be addressedproactively rather than in a crisis. The Richmond Neighborhood Plan would articulate a vision for the future development of the area that was based on a consensus building process in the community. The Richmond Neighborhood Association decided to go ahead and create a plan ahead of the City's community and neighborhoodplanning program after the 1990 census showed that the neighborhood would soon lose its HCD eligibility and therefore funding available to assist neighborhoodplanning. Richmond established a steering committee which worked on grant development, developing a sUNey, and planning for community meetings and notification over a six month period. Aplan coordinator was hired using a Self-Help grant of $5,000 to assist with outreach. The plan coordinator set up meetings, maintained a mailing list, and otherwise provided support to the citizen planners. The second phase of the planning process involved a Vision meeting and two workshops on issues. The results of these workshops were developed by the Issues committees. Each issue committee developed policies, objectives, and strategies for a particular issue area such as Housing and Business. The Issues Committees met over a four month period. The work of the Issues committees was turned over to the Editing Committee which developed the Richmond Neighborhood Plan document. Ky HoI/and, chair of the steering committee, feels that having the three groups, (steering committee, issues committees and editing committee) were important to the successful completion of the plan within its timeline by spreading both energy and expertise among the three groups rather than focusing al/ tasks and leadership in one group. i. Although the Richmond Neighborhood Plan has not been adopted by City Council yet, there have already been results from the plan. The Richmond Neighborhood Association used the planning effort to do what it could to bring visibility to the old Smith Furnishings store. Nature's was considering the site for a new store. Nature's likes to site its stores in a neighborhood with strong citizen involvement and the planning activities in Richmond were evidence of this.. Richmond has already used the plan to develop policies to examine other projects proposed on Division and has moved forward on its discussion of a two land option on Hawthorne. Ky Holland said that part of his role was to get people to feel that its okay to challenge existing city policies. "To get a plan done, it's important to have a clear and consistent vision ofgetting it done". The key was the 18 month timeline. Ky felt that one year was too short and two years too long to keep a body of committed volunteers. Ky also encouraged the involvement ofpeople who worked on the plan to be on the Richmond Neighborhood's board. This is important in order to seed the board with people who remember the reasons why the plan was done and carry forward with the neighborhood's adopted vision and agenda for the future. ii. The Nature's grocery store located on SE Division in the Richmond neighborhood. I l ( ( ( ( \ ( t \ ( REACH Community Development Not allplanning processes are directly a part of the City'S neighborhoodplanning process. REACH, a non-profit community development corporation, recognized that housing was only one piece of community revitalization. In 1989 they began their Target Area Improvement Plan Program. The purpose of the program was to focus revitalization efforts in those areas of Southeast Portland that suffer from disinvestment. The West Clinton area of the Hosford Abernethy Neighborhood and the Belmont area of the Sunnyside Neighborhood were selected for the development of "action plans· REACH worked directly with area residents and business owners to identify the community's goals for improvement. The action plan process involved three phases: research, planning and implementation. The West Clinton Action Plan was created between 1990 and 1992. Thirty-five actions were implemented including the creation of a buffer zone between industrial and residential areas, the renovation of21 units by REACH and the development of a community garden and commons. The community also carried out actions to improve the area's safety, increase community involvement andpride, and create an attractive and clean neighborhood. REACH began work on the Belmont Action Plan in 1992 and concluded its planning phase in July 1993. At that time several residents and business owners volunteered to form a Coordinating Group to guide the implementation of the plan over the next three years. REACH's role in the implementation of the Action Plan will be to work with residents to organize the events and activities that will achieve the goals set forth by the Plan. REACH will recruit local non-profit businesses andpublic agencies to act as partners in these activities. Julia Glisson of REACH is coordinating the implementation of the Belmont Action Plan. She says that REACH sees their role as building capacity in a neighborhood to empower them to reach their goals. REACH facilitates this by pulling together partners from the community to create and implement the plan and identifying and supporting leadership from within the community. REACH also directly implements some aspects of the plan by creating affordable attractive housing in the target area and seeking grant money. A community garden was developed on a vacant lot in the West Clinton area iii. •Piedmont Neighborhood Plan The Piedmont neighborhood is a historic area in Northeast Portland. It has one of the most diverse mixes of residents in Portland. The Piedmont Neighborhood Association began their neighborhood plan in 1990 as part of the Albina Community Plan. One of the most active Piedmont residents who worked on the plan was Julie Greene, a board member of the Piedmont Neighborhood Association. Julie and her husband David plunged into the planning process with enthusiasm. "I have lived in other cities and no one everasked my opinion before." Julie had lived in Piedmont for only 3 months when she attended her first neighborhood meeting. At that meeting, a city planner gave a presentation on the the City's Historic Resources Inventory and potential historic districts. "I was immediately hooked". Julie traveled extensively in the Southeastern United State for herjob and she scouted out the older neighborhoods and historic districts. Several months later, Julie volunteered to chair the Piedmont Neighborhood Plan. Julie felt that public involvement is a critical factor in planning. Julie's participation in the process of developing the Piedmont Neighborhood Plan as well as the Albina Community Planled her to make some suggestions both to the City and to others undertaking a planning process. iv. Julie felt that the key is to get people involved. Issues n.eed to b€! ~!ghlighted that people can relate to their daily IIVE;s. ActIVIties that lead to tangible, positive results in the neighborhood should be undertaken during the development of the plan. People are very busy and may only have time to address issues that directly affect them. Several suggestions that Julie had in this regard are: • Personalize the plan. Identify possible iss/.fes/opportunities that would directly impact ~esidents and businesses. Summarize the major Issues. Be proactive on controversial issues. Use it to your advantage to educate the public and get them involved. Ifpeople get excited and involved in the early plannil}g stages it gives time for discussion, understandmg, and consensus to be reached. Julie said that the largest turnouts at neighborhood meetings were when door-to-door deliveries were made with colorful eye-catching simple flyers that stated the issues directly impacting neIghborhood residents. Mailings and flyers should look official and yet be designed so they're not overlooked as one more piece ofjunk mail. Julie said, you cannot make people attend meetings or force them to become involved. The objective should be to reach as many people as possible and to try andget a good representation of the area through the people who choose .to partjcipate. !'Vhen representation ofcertain groups IS lackmg, special outreach efforts may be required. If this is done, no one can fault you. The fault would lie with the citizens who didn't exercise their democratic right to be involved in the process. Julie felt that it was important to provide opportunities for area residents and business people to learn about and discuss the issues and opportunities for the Piedmont neighborhood. The Piedmont Neighborhood Association conducted extensive outreach efforts. Ongoing articles were pUblished about the Albina Community Plan in the neighborhood newsletter. Since the newsletter mailing list included only 800 addresses and there are over 2,000 homes in Piedmont, they did door-to-door deliveries of the newsletter when any important event was to occur. Adopted PIEDMONT NEIGHBORHOOD PLAN October, 1993 Bureau of Planning Portland. Oregon Typical houses in the historic Piedmont Subdivision. A Piedmont Historic Design Zone was established through the efforts of the Piedmont neighborhood. (Drawings by Sandi McDowell and Sue Middleton) ••• v. Dawson Park Rowhouses At the beqinning of the Albina Community Plan process, the Housing Committee of the Portland Chapter of the American Institute ofArchitects (AlA) spoke with several groups who were trying to strengthen the community by rehabilitating vacant and run-down houses. These groups felt that they had a weakness in design in p.art beca.,use their tight budgets prevented them from hmnQ architects The Housing Committee, headed by Peter Wtlcox, undertook to develop gUidelines that would. identify' the specific physical elements that encourage Interact/{~n . between neighborhoods and the sense of community. This would allow the beneficial character of these neighborhoods to be.r.espected ant:! en.hanced wi.th future renovations and additions. The guidelines were Intended to help maintain the cultural, racial, and financial diversity of the Albina neighborhoods. One of the key parts of the development of this project were several long evening walks that the Housing Committee took through five inner northeast neighborhoods. The walk participants were struck by the richness and diversity of the populations in the neighborhoods and the way the physical environment created by the houses created unique public and semi- public spaces. The Housing Committee discovered the value of tapping the knowledge that residents have about the character of the area and how it functions. For example, people in the Albina community continue to think of the porch and street as part of the their social and family life. The results of the committee's work is The Ten Essentials for North/Northeast Portland Housing: A Book of Guidelines for Renovations and New Construction. This workbook strives to point out the patterns that exist, not discourage individual experimentation and expressions. vi. In connection with the development of the Ten Essentials, the AlA held a housing competition. The two top designs that emerged would be built through a joint effort of the AlA, the City of Portland, local banks, POC, and non-profit housing developers. One of these projects, Dawson Park Place will be ready for occupancy in Fall 1994. The project consists of seven rowhouses. Six are priced atbetween $65,000 and $69,000. The seventh unit will be priced at approximately $105,000. The units will be marketed to local residents and at least four of the buyers will be low to moderate income. Dawson Park Place under construction, July 1994. Special Thanks To: Eliot N.lgh~orhoodAssoolatlon Mul~nomah Cty. Comm~ Development Innovative Housing InGorporated Commissioner Gretahen Kafour)' Mlc:hael HarrIson, DlstrlGt Planner p.ter Wlloox, Portland Comm. D.slgn /.- . ..... ..~ I : ,! \ .... Principal 5ponsorl;: Portland Dev.lopm.nt Commission Emanual Hospital Paolflo Pow.r & Light Poceland Chapter AlA Housing Committe. Th. A",hlteotural Foundatlon of Oregon US Ilank D A W 5 0 N P A R K P L A C E ::; E V E N N E W R 0 W H 0 U ::; E HO M E ::; Devolopers: AlA CompetltlonWInnerlProJeat ArdIJody1t. 1991 __23.1991 0rdiaanCe No. 164.489 29 Policies and objectives are adopted by Council as part of the City's Comprehensive Plan and action items or agendas are adopted by resolu- tion. Adoption as part of the Comprehensive Plan means that your plan's policies and objectives are an offi- cial part of City policy and the City is bound to comply with them in many of its decisions. Actions are adopted by resolution and are not part of City policy. This action means that City Council supports the plan's action agenda and the implementation of these actions by City bureaus. The action agenda is not adopted by ordinance because this action by Council is not meant to approve specific programs or projects with budget implications. The following list gives examples of different levels of plans. Contact the Bureau ofPlanning for copies of the noted plans. 1. A neighborhood plan that primarily guides the neighborhood association in its activities and review of land use cases. (Example: Woodlawn Neighborhood Plan) This type ofplan mayor may not be adopted as part of the comprehensive plan. Your neighborhood association may approve parts of any neighborhood plan to set an internal agenda for the neighborhood. A plan that guides the neighborhood in review of land use cases should have policies related to land use adopted as part of the comprehensive plan. 30 2. A plan that addresses policies and objectives and contains a series of strategies. (Example: Richmond Neighborhood Plan) These policies and objectives will become part of the Comprehensive Plan after approval by Planning Commission and City Council. The strategies are general action oriented statements intended to provide guidance for the city and neighborhood to fulfill the objectives and policies of the plan. The strategies may provide a basis for developing an action agenda. The final adopted Richmond Neigh- borhood Plan will show actions and timelines devel- oped from the strategies. 3. A plan that contains policies, objectives, and an action chart. (Example: Irvington Neighborhood Plan). The policies and objectives of the plan would be adopted by ordinance and become part of the com- prehensive plan. The action items are adopted by resolution and are not part of the comprehensive plan. 4. A plan that contains policies, objectives and action items or strategies as well as proposals for changes to land use zoning. (Example: Eliot Neighborhood Plan) Ifyou are developing a proposal for changes to zon- ing, you will have to provide a land use inventory of every lot in the area proposed for change. Any pro- posals for change to residential zoning must be in compliance with the City's no net loss of housing policy. Residential densities must remain at or move towards the levels for the city mandated by Goal 10 of the State Land Use Laws. Documentation of how changes to zoning meets or exceeds these goals must be provided if the neighborhood plan is to be ac- cepted by the Land Conservation and Development Commission (LCDC). LCDC is a state agency em- powered by Oregon State legislation to establish and enforce state-wide planning goals and guidelines and coordinate land use planning for the state of Oregon. LCDC has established goals in 19 substan- tive areas that are binding on local governments throughout the state. Each goal is accompanied by a set ofguidelines listing the suggested directions that would aid local governments in achieving the goals. A plan at this level ofcomplexity will require more support from planning staff than plans that do not impact land use zoning. 5. A plan that addresses issues of an area or community that is not defined by official neighborhood boundaries. (Example: Hillsdale Community VISion Plan- completion due in Fall of 1995.) This type of plan might focus on an area that over- laps several neighborhood boundaries or a boundary might be drawn to include several neighborhoods that share some common identity such as a commer- cial or historic area. It will be very important to develop a boundary for this type of plan that is based on the issues that you wish to cover. 6. A plan that addresses one issue such as historic preservation. (Example: Ladd's Addition Historic District) A plan can focus on one area of your neighborhood to accomplish a goal such as establishing a historic district. This type of plan establishes a boundary and design guidelines for a historic design zone that will be adopted by ordinance by City Council. 31 THE ELEMENTS OF A NEIGHBORHOOD PLAN As more neighborhood plans have been done in Portland, a basic set of elements and formats have evolved. Those elements will be discussed in detail in this chapter: • Policies, Objectives and Action Charts • Vision Statement • Urban Design Elements • Background Information • Maps 32 r POLICIES, OBJECTIVES, AND ACTIONS The core of your planning document will be the policies, objectives and action charts. Most neighborhood plans will contain policies, objec- tives and actions. These should clearly layout the direction for activities in your neighborhood, targets for accomplishments, and specific actions with timelines. These elements will be developed from the results of your citizen participation process. Your neighborhood plan should cover the areas that you have identified as important. Portland's neighbor- hood plans consider a broad range of policy areas. These may include: • Housing • Transportation • Parks, Recreation and Open Space • Neighborhood LivabilitylEnvironment • Business Areas • Economic Development • Public Safety • Institutions • Family Services & Education • Arts and Culture • Historic Preservation • Urban Design Historic areas in neighborhoods can be a focus of community pride and revitalization. is located in the Eliot neighborhood. 33 WHAT IS A POLICY? A policy is an overall statement that the objectives and actions in a neighborhood plan implement. Policies set long-term priorities which can be accom- plished over the life of the plan. Your planning group should develop a list of broad policy areas. The policy statement should be a general statement of your goal in an area such as housing or transpor- tation. Ahousing policy might state: • Maintain and reinforce the quality and character of the neighborhood's housing stock for a diverse and lively urban environment. Policies are adopted as part of the City's Compre- hensive Plan and must not conflict with existing Comprehensive Plan Policies or Oregon's goals for planning. (see page 63 ) 34 WHAT IS AN OBJECTIVE? Objectives will be more specific statements about your goals in a policy area. Ideally, your objectives should be measurable. Objectives are independent of the time, resources, and energy necessary to carry them out. For example, a housing objective might state: • Encourage programs and activities that will increase homeownership to 60%. City Council adopts objectives as part of the City's Comprehensive Plan. WHAT IS AN ACTION? Actions are statements of specific activities to be carried out by an identified implementor. These actions should directly tie to your policies and objec- tives. An identified implementor is an agency or group who has agreed to take on the task stated in the action. They are the nuts and bolts of achieving your plan's objectives. A housing action might state: • Establish a non-profit community development corporation to rehabilitate housing for home ownership. Action Chart Example Action Chart: Housing The actions you develop will be listed along with a timeline for implementation and a list of implementors. Ifyou use abbreviations or acronyms (such as BES for Bureau ofEnvironmental Ser- vices), you should include a key at the end ofyour document. City Council adopts actions by resolu- tion. Actions do not become part of the Comprehen- sive Plan. As you develop a list of action items for your plan, you should also be identifying implementors to carry out those actions. The success of your neighborhood plan depends on getting the buy-in of an implementor on specific actions and a timeline. You will need to become knowledgeable about who does what in local government as you create your list. You should be in contact with any agency or groups that you think are potential implementors. # Actions Time Adopted Next 6 to With On- S 20 Implementorsl Plan Goimr Yrs Yrs Advocates PRU.JEl TS HI Foster the development of innovative housing types X AlA,CDCs, including attached single-dwelling and manufactured EH,PVT housinlJ'. HZ FOSler the use and acceptance of alternative ownership X NAs, Lenders forms such as cohousing. limited. equity cooperatives and mutual housing associations to provide affordable housinQ'. H3 Consider the development of housing at the Kennedy IX CNA School site , 35 VISION STATEMENT If you have developed a vision statement as part of your planning process, you should include it at the beginning ofyour neighborhood plan. The Vision Statement paints a picture ofwhat you imagine the Eliot Neighborhood Vision Statement neighborhood would be like when the elements of your plan are completed. The Vision Statement for your neighborhood plan may become part of the Comprehensive Plan's vision statement. Eliot's Future: A Vision In the future, Eliot will be a neighborhood of individuals and famifies who share a sense of community. They will enjoy living in Eliot and will feel that it is a good place to put down roots and a secure place to live, work and enjoy life. Eliot will also be a lively and active neighborhood providing a setting for commerce, recreation, employment and education throughout the day, week and year. The diversity of activ ity will reflect the harmonious mix of uses that lend vitality to the neighborhood's strong residential core without disturbing its quiet residential streets. Neighborhood sidewalks, walkways and bikeways form a pleasant system of tree-lined streets that link the neighborhood's residential areas to nearby shopping, schools, jobs and the surrounding city. Transit service has been improved, including the development of a northern light rail transit line which serve the Eliot Neighborhood. 36 Eliot wil! maintain and build upon its strong sense of history by p~ese:vmghlstonc structures and emphasizing the neighborhood's hlstonc character. Attractive ornamental lighting standards that complement the historic quality of the district have been installed at key locations and utilities moved underground in some areas. Much of the Eliot Neighborhood is included within historic design zones v.:hich ~equire d~sign review to ensure that development is compatible With the neighborhood's historic character. Public improvements will be designed to respect and add to the historic quality of the neighborhood. Those residing In Eliot will continue to be both ethnically and economically diverse. Employment of neighborhood residents will be high as will their confidence and ambition. Residents of Eliot will be untroubled by major problems that are external to their individual lives. Many will find time and interest to participate in grass-roots organizations, innovation and experimentation. As a community, Eliot's residents will know how to have a good time and find occasion for celebrations and other events that bring them together. URBAN DESIGN ELEMENTS You may wish to identify design elements of your neighborhood as part of your plan. These would include existing physical characteristics of your neighborhood such as parks, recreational trails, gateways, or focal points as well as siting new urban design elements. The following is a list of elements you may want to consider. Proposed Open Space: Locations where development of additional public open space is proposed. Methods other than park development may be used to provide this open space. Park Improvements: These are locations where improvements in exist- ing public parks are called for. 37 Gateways: Highly visible entrance points to the neighborhood, historic design zones or other subareas. You may want to target these for improvements to enhance the entrance to your neighborhood. Focal Points: Focal points are highly visible locations that often serve as meeting places and centers of activities for the residents of one or more neighborhoods or have a clear identity as landmark locations. They may serve as a kind of village square, a location where people go to meet informally with others, to shop or recreate. Wall Murals and kiosks at corners can create gateways to special areas of the city. 38 Sketch of a possible gateway designed for the Albina community. BACKGROUND INFORMATION The steering committee needs to document the background research they did to support the plan. Background information will be necessary to support specific policies and proposals. Back- ground information that may be important is: land use survey, demographics, historic re- sources inventory update, market analysis, history of the neighborhood. It is important that you document the problems and issues that you identify in your planning process. This will enable users of the neighborhood plan to under- stand why you have developed particular policies and actions. This will be of particular use to implementors so that they can properly respond to your concerns. This could be part of an intro- duction in your document Information on how to gather background data is contained in the section beginning on page 51. MAPS Map 3- CONCORDIA NEIGHBORHOOD ACTION ITEMS Maps are a useful way to present information in your plan. In addition to an urban design map, you may want to include maps that show the boundaries of your neighborhood, zoning and comprehensive plan map designations, bound- aries of a historic design zone and historic re- sources in your neighborhood. _.- Com""nlj. N~ipborhoodBO\IMIlly • ~::~m ~:: ~~~::':C:II~~:: ~tIDt * Kennedy Sehool Site Ev.luation S~udy E:2] NE 42nd, Holman·Em••""" Project Ana ~ Alberta Street Rrvil&Jinlioll Pl"Oject Alu NO'J'Eo 1. Request for Study of FlIture Von r.... AlleyJI in Concordia ......t of NE 33rd Ave. 2. Conrordia Neigtlborh<>Od eut orNE 33rd Avenue is elibl. 1.0 apply for METRO', Composite Community Enha/lcemfflt Fund. _ Stred.lmpnwem~U to City Sundud. [] [] C Curb Rf.mp Identlfitation Stlldy ::::::::: Streclmo.... 'l:: NE Abm. r. " SABIN ~I ~• N[ Sisk'yoU 51 NEIGHBORHOOD MAPS These maps reflect the boundaries of neighbor- hoods recognized by the Office of Neighborhood Associations. The maps are available from the Portland Printing and Distribution Division located at 124 SW Madison, 823-2679. The maps show neighborhood boundaries, streets, lot lines and building footprints. Building footprints are outlines of the shape of buildings on the lots that are derived from aerial photos. These maps are available at two scales: 1"= 200' per inch and 1"= 400' per inch. Neighborhood maps are useful for creating land use maps, for reflecting other information such as historic resources or public facilities and as a tool to record information about the neighborhood at a meeting or work- shop. 52 n any Ei ~ ';'~ 10",!N~~ ru b'l rt ~ ?i [;;J 0. I...l ~ ~ ,,0 Q, (5- " Ash ~ <; Cl I'-!-l M .\i1 D ~ C ~~'l"", M _.0 'L. ~p em CDC g c:;:l h 10 0 61DI tiro I1iJ [fJ [[J AERIAL TOPOGRAPHIC MAPS These maps were done by BES and are available from General Services. They give excellant informa- tion and are quite recent. All topographic lines are shown at 10 foot contours to indicate sloped areas and lowlands. Also found on these maps are build- ing outlines, vegetation, light poles, fences, parking lots, and elevation of building roofs. 53 QUARTER SECTION MAPS Quarter Section Maps show 1/4 of a section as determined in the USGS mapping system. Quarter section maps are available in the Permit Center, 1st Floor, 1120 SW 5th. The maps follow a grid and a 4 digit numbering system. Most neighborhoods will have a series of quarter sections that cover their area. These maps are at 1"= 200' scale. Quarter sections contain up-to-date information on zoning, comprehensive plan map designations and addition, block and lot numbers. They also provide legal descriptions, dimensions of lots, right-of-way locations,and identify where lots have been com- bined into one ownership 54 LAND USE INVENTORY & MAP A land use survey records the types of uses existing on each lot. You can use this infonnation to create a map that will give you an overall picture of uses in your neighborhood. A neighborhood plan that pro- poses changes to the City's Comprehensive Plan Map must consider many policy and land use im- pacts. Aland use inventory is critical in land use and transportation planning. It is also very useful for the identification of vacant and redevelopable land. A land use map identifies uses that are present in an area. The legend of uses that you record should conform to the use and zoning categories contained in the Portland Zoning Code, Chapter 33.920. Use categories would be things like single unit dwelling, light industrial, retail and office. Zoning categories are in Chapters 33.100 through 33.140. (Copies of these portions of the code are available in the Permit Center, 1st Floor, 1120 SW 5th). Typically the land use infonnation is recorded on a map containing lot lines and building footprints. Neighborhood maps of this type in two scales (1": 200' and 1": 400') are available through the City's Printing and Distribution section at 823-2679. The Albina Community Plan land use map is an example of a color coded land use map and is available from the Bureau of Planning. Individual blocks can be enlarged and used for marking. Field observations should be made and recorded by two person teams. Training of the teams should occur in a group so that teams are consistent with each other. Land Use Legend ....._•.• Outer Southeast Community Plan Boundary Vacant Land Open Space Single·Family Residential Duplex Residential Multi-Family Residential Institutional Vehicle Sales & Service Office Retail Sales & Service Manufacturing & Production Warehouse & Distribution 55 NEIGHBORHOOD HISTORY A neighborhood history provides important informa- tion on your neighborhood's identity. Including a history in your neighborhood plan along with photos and maps will add to the interest of the document. You may also choose to update your neighborhood's Historic Resources Inventory. Agood place to begin your research and obtain historic photos of your neighborhood is the research library of the Oregon Historical Society, 1200 SW Park Avenue, 222-1741. Oral histories can add to the written and photo- graphic record. Updating of Historic Resources Inventory Statewide Planning Goal 5 requires cities and coun- ties to "conserve open space and protect natural, cultural, historic and scenic resources". In order to comply with State Goal 5, the City must: 1. Inventory resource sites, 2. Analyze the economic, social, environmental, and energy (ESEE) consequences of conflict- ing uses on the resource, and 3. Determine the level of protection required for the resource. 56 The City of Portland completed an inventory of the historic homes and commercial buildings throughout Portland's neighborhoods in 1984. You may want to review the resources in the Historic Resources In- ventory (HRI) in your neighborhood and identify historic buildings or sites that you feel should be added to the HRI. For additional information on the Historic Resources Inventory, contact the Bureau of Planning, 823-7700. Lombard and Greeley Avenue. February. 1'».7. (OHS) Beginning the Inventory The first steps in updating your neighborhood's HRI are: 1. Obtain a list and inventory sheets of those resources already on the inventory. 2. Determine whether the resources already on the inventory still exist. Check to see whether the exterior has been altered. 3. Develop a history of your neighborhood. 4. Identify potential additions to the HRI based on your neighborhood history and a visual survey of the neighborhood's buildings. 5. Complete inventory sheets for potential addi- tions to the inventory. Additions to the inventory are evaluated based on architectural and historic significance. The Land- marks Commission will review those resources considered worthy oflandmark status and addition to the inventory. Each addition to the HRI must be evaluated against State Goal 5 and an ESEE (Economic, Social, Envi- ronmental and Energy) analysis must be conducted. Planning Bureau staff is responsible for preparing recommendations to the Landmarks Commision and ESEEs. o 200' 400' I Scare in Feet MISSISSIPPI HISTORIC DESIGN ZONE LEGEND ~ Primary Historical Significance (Contributing) lBs4·1913/<0:<:: secondary Historical Significance (Contributing) 1914-1940CompatibleINon..contributingNon-Compatible!Non-ContributingVacant Land: Surface Parking; Outdoor slorage: Garden Space ; ....11'; Identified Ensembles in 1964 Portland Historic Resources Inventory • Site listed in 1984 Portland Historic Aesources Inventory * Designated landmark and/or listed 'on NationaJ Register - Proposed Historic District Boundary No Boundary Suggested in 1984 Historic Resources Inventory October 1993, Bureau of Planning, City of Portland, OR This map was used to develop a boundary for the Mississippi Historic Design Zone in the Boise 57 neighborhood DEMOGRAPHICS Obtain demographic information on the people who live in the neighborhood. Census data is a good source of demographic information such as numbers of people in your neighborhood, their ethnic, educa- tional and economic composition as well as data on housing conditions and costs. Census data is avail- able from the Population Research and Census Center at Portland State University, 725-3922. The Office of Neighborhood Associations has a copy of neighborhood profiles that contain 1990 census data. Critical information can be obtained from census data. The most recent census data available is from 1990. It can be very useful to compare data from past decades to the 1990 information. The planning section ofMetro may be a source of regional data that could be useful in getting an overview of your neighborhood's place in the metropolitan area. Crime statistics on Portland's neighborhoods are available on a quarterly basis from the Police Bu- reau or from the police officer assigned to your neighborhood association as a community policing liaison. 58 COMMUNITY FACILITIES Location of community facilities including public open space, fire stations, libraries, schools, neighbor- hood facilities and churches. You may want to evaluate the adequacy of community facilities cur- rently and for the future ofyour neighborhood. MARKET ANALYSIS Ifa commercial area is a critical part of your neigh- borhood you may want to conduct a market analysis to identify business opportunities in your commu- nity. The Bureau of Planning has a copy of the Oregon Downtown Development Association work- books for doing a market analysis. TRAFFIC COUNTS Information on daily traffic counts on arterials and collectors is available from the Bureau ofTraffic Management, 823-5185. URBAN DESIGN MAP An Urban Design Map would document physical design elements of your neighborhood that you have identified. Items that might be included on your legend are listed. E.}l.15TIN6 5f\el-Te.RED L AGboN A- ..._,! B~OOKLYN '·''''i NEIGHBO~HOOD F"EI1 M£y£ilt W""'£HOUSi:,s .", QfFIces .__._. __._-. Urban Design Concept Map Adopted as Part of the Brooklyn Neighborhood Plan 59 QUESTIONNAIRES AND MAIL SURVEYS The number of people that can be reached through a workshop or other public meeting setting is limited. Questionnaires and mail surveys can be an important part of gathering information and building involve- ment and consensus for your process. A questionnaire can be used in a one-on-one inter- view, as a mailed survey, or as part of a neighborhood newsletter or flyer providing information on your planning process. Think through whether you have the ability to adequately analyze the survey results. 60 STEPS IN DEVELOPING A QUESTIONNAIRE: 1. Determine the goals for the questionnaire. • What do you really need to find out? • A needs assessment would focus primarily on issues related to the neighborhood or orga- nization. A neighborhood plan would include questions on broader issues as well. • Eliminate questions that can be gained from other sources. However, you may want to in- clude a few questions that duplicate informa- tion in the U.S. Census so that you can com- pare your self selected sample with the Census figures. 2. Establish the sequence of questions. • Consider moving from the easier and more general questions to the more challenging or personal. 3. Develop a mix of questions to keep the respondent interested. General types of questions are: a. Multiple choice or checklist are the best to use for an interview. For example: Which of the following are major issues in the business district? Please circle. • Parking • Rents • Vacancy Rates • Need for major improvements • Other _ b. Intensity or frequency scales: These ask the respondent to rate features based on a graduated scale. The question asked may be how good, how often, how much, etc. For example, on a scale of one-to-ten, with ten being the best: How would you rate the following city services in this neighborhood? __ Public Transit __ Garbage Removal __ Police Protection c. Ranking: These ask the respondent to rank factors from a list. Depending on the number offactors, these may be difficult to use in an interview. For example: Please rank the following neighborhood issues from the most urgent, 1, to the least urgent, 5. _Traffic Crime __ Zoning Schools· Parks d. Essay questions: Ask the respondent an open-ended question for their interpretation and response. For example: What do you like best about this neighborhood? 61 4. Review the list of questions. Test them on friends or a random group of neigh- bors. Analyze the results to determine: a. Whether any questions need to be rewrit- ten because ofmisinterpretations. b. Ifyou will be able to tabulate the re- sponses. c. If the questions meet the survey goals. 5. Write an introduction which explains the purpose of the questionnaire and a closing statement, which thanks the respondent and tells them how to get the survey re- sults. 62 Relationship of Your Neighborhood Plan to the City's Comprehensive Plan and State Land Use Goals Relationship of Your Neighborhood Plan to the City's Comprehensive Plan and State Land Use Goals The City of Portland's Comprehensive Plan Goals and Policies provide a coordinated set of guidelines for decision-making. The Comprehensive Plan guides the future growth and development of the city. Under state law, com- prehensive plans and any ordinances or regulations implementing the plans must comply with the state- wide planning goals. The adoption ofSenate Bill 100 (ORS Chapter 197) in 1973 required comprehen- sive planning in Oregon. The City ofPortland's Comprehensive Plan was adopted by City Council on October 16,1980. The Plan provides the City with: • A set of Land Use and Public Facilities Goals and Policies to guide the development and redevelopment of the city. • A Comprehensive Plan Map and a set of regula- tions for development, including revisions to the Zoning Code, to carry out the Policies. • A guide for the major public investments re- quired to implement the Plan. • A process for review and amendment of the Plan. COMPREHENSIVE PLAN GOALS AND POLICIES CITY OF PORTLAND BUREAU OF PLANNING PORTLAND,OREGON Adopted: October 1980 Latest Revision: December 1993 63 The Comprehensive Plan was developed with the participation of city staff, citizens, and local, regional and state agencies. The goals and policies of the Comprehensive Plan provide the context and guidance for future City programs, major capital projects and other funding decisions. State law requires that policies and land use decisions are consistent with the City's Compre- hensive Plan. The goals and policies responded to the needs and conditions which existed at the time of adoption of the comprehensive plan and provided the initial guidance for decision-making within a twenty year time-frame. Physical conditions, eco- nomic factors, environmental considerations and citizen's attitudes do not remain static but change overtime. The goals and policies of the Comprehensive Plan must be reviewed periodically and modified when necessary to respond to changing conditions. Several large scale citizen participation processes have been conducted to update portions of the Com- prehensive Plan and Map. These include the Cen- tral City Plan, the Albina Community Plan, and the update of the Transportation Element of the Com- prehensive Plan. The City Council has decided that the district planning process will be the primary vehicle for updating the Comprehensive Plan Map. 64 City Council adopts neighborhood and business area plans' policies and objectives by ordinance and the plans become part of the City's Comprehensive Plan. Your neighborhood plan's policies and objectives for your neighborhood must support and not conflict with the City's Comprehensive Plan and the State's Goals for land use planning ifit is to be adopted by Council as part of City policy. The twelve goals of the comprehensive plan cover areas similar to those that you may cover in your neighborhood plan such as housing, economic development, urban design, transportation, and the environment. Copies of the Comprehensive Plan Goals and Policies are avail- able at the Bureau ofPlanning, 1120 SW 5th, 10th Floor, 823-7700. It is also important for you to review the Transportation Element of the Compre- hensive Plan that contains policies, street classifica- tions, maps, truck policies and implementation strategies. COMPREHENSIVE PLAN POLICIES Each of the individual policies of the Comprehensive Plan has a series of objectives. A complete set of the policies and objectives are available from the Bureau of Planning. The Transportation Element of the Comprehensive Plan is a separate document and is available from the Bureau ofTransportation. Goal 1: Metropolitan Coordination The Comprehensive Plan shall be coordinated with federal and state law and support regional goals, objectives and plans adopted by the Columbia Re- gional Association of Governments and its successor, the Metropolitan Service District, to promote a re- gional planning framework. Goal2: Urban Development Maintain Portland's role as the major regional em- ployment, population and cultural center through public policies that encourage expanded opportunity for housing and jobs, while retaining the character of established residential neighborhoods and business centers. Goal 3: Neighborhoods Preserve and reinforce the stability and diversity of the City's neighborhoods while allowing for increased density in order to attract and retain long-term resi- dents and businesses and insure the City's residential quality and economic vitality. Goal 4: Housing Provide for a diversity in the type, density and location of housing within the city consistent with the adopted City Housing Policy in order to provide an adequate supply of safe, sanitary housing at price and rent levels appropriate to the varied financial capabilities of city residents. Goal 5: Economic Development Increase the quantity and quality ofjob opportuni- ties through the creation ofan environment which promotes and supports business and industry and attracts new investment. Goal 6: Transportation Provide for and protect the public's interest and investment in the public right-of-way and transpor- tation system by encouraging the development of a balanced, affordable and efficient transportation system consistent with the Arterial Streets Classifi- cation Policy (ASCP). Goal 7: Energy Promote a sustainable energy future by increasing energy efficiency in all sectors of the city by ten percent by the year 2000. 65 Goal 8: Environment Maintain and improve the quality of Portland's air, water and land resources and protect neighborhoods and business centers from detrimental noise pollu- tion. Goal 9: Citizen Involvement Improve the method for citizen involvement in the on-going land use decision-making process and provide opportunities for citizen participation in the implementation, review and amendment of the adopted Comprehensive Plan. Goal 10: Plan Review and Administration Portland's Comprehensive Plan will undergo peri- odic review to assure that it remains an up-to-date and workable framework for land use development. The Plan will be implemented in accordance with State law and the Goals, Policies and Comprehen- sive Plan Map contained in the adopted Comprehen- sive Plan. 66 Goalll: Public Facilities Provide a timely, orderly and efficient arrangement of public facilities and services that support existing and planned land use patterns and densities. Goal 12: Urban Design Enhance Portland as a livable city, attractive in its setting and dynamic in its urban character by pre- serving its history and building a substantial legacy ofquality private developments and public improve- ments for future generations. STATE TRANSPORTATION PLANNING RULE The Transportation Planning Rule requires zoning and planning actions that will lower the number of vehicle miles traveled in urban areas and lower the number of parking spaces per person. The City of Portland is developing a Transportation System Plan (TSP) to comply with the Transportation Planning Rule. The primary goal of the TSP is to "Accommo- date growth while preserving the livability of our neighborhoods, and reduce our reliance on the auto- mobile, by making transit, bicycling, and walking more viable alternatives." The State Transportation Planning Rule requires TSPs to describe how transportation needs will be met. It set the following targets for 30 years from TSP adoption: • Reduce Vehicle Miles Traveled (VMT) per person by 20%, and • Reduce the number of parking spaces per person by 10% Any plans adopted by Council as part ofthe Compre- hensive Plan must conform to this rule. One way that the city is looking at meeting this goal is by increasing the number of people using mass transit by encouraging new housing to be built close to tran- sit lines. The City also encourages new development, especially multifamily development, within a quarter of a mile of public transit and along transit streets. TRANSPORTATION ELEMENT COMPREHENSIVE PLAN Of(lCtO of Tf