CAMPUS PLANNING AND REAL ESTATE 1276 University of Oregon, Eugene OR 97403-1276 T (541) 346-5562 F (541) 346-6197 www.uoregon.edu/~uplan An equal-opportunity, affirmative-action institution committed to cultural diversity and compliance with the Americans with Disabilities Act November 20, 2012 Robert Kyr University Senate President School of Music and Dance University of Oregon Dear Robert On behalf of the Campus Planning Committee, I am sending you a copy of the 2011-2012 Campus Planning Committee Annual Report. In the course of this past year, the Campus Planning Committee has accomplished a significant amount of work, as described in the attached report. I would be happy to arrange a time to make a short presentation to the University Senate about the Campus Planning Committee’s actions and upcoming projects. Please contact Christine Thompson in Campus Planning and Real Estate (x5572) to make arrangements. Please feel free to contact Christine or me if you have additional questions. Sincerely, Dean Livelybrooks Chair, 2011-2012 Campus Planning Committee cc: Carole Daly, Development (Chair, 2012-2013 CPC) James Fox, Special Collections and University Archives Michael Gottfredson, University President Jamie Moffitt, Finance and Administration Christine Thompson, CPRE Campus Planning Committee 2010-2011 Summary Page 1 Campus Planning Committee Annual Report 2011-2012 Members: 2011-12 Campus Planning Committee Members Name Department E-Mail Address Ext. Term_ Dean Livelybrooks, chair Physics dlivelyb@uoregon.edu 5855 2010-12 NA G.Z. Brown Architecture gzbrown@uoregon.edu 5647 2010-12 Carole Daly VP Development rep cdaly@uoregon.edu 3362 ex officio Jamie Moffitt VPFA vpfa@uoregon.edu 3003 ex-officio Kimberly Espy VP Res. & Grad Dean kaespy@uoregon.edu 2090 ex-officio Uri Farkas Alumni Association farkas@uoregon.edu 2103 2011-13 Hilary Gerdes Accessible Education hgerdes@uoregon.edu ex-officio George Hecht Campus Operations ghecht@uoregon.edu 2290 ex-officio Emilio Hernandez   VP OIED rep ehjr@uoregon.edu   2170 ex-officio Natalya Jenney Student (Psychology) natalyajenney@gmail.com 2012 Dana Johnston CAS rep adjohn@uoregon.edu 5588 ex-officio Elaine Jones Education ejones@uoregon.edu 2581 2010-12 Natalie Kessler Student (PPPM) kessler@uoregon.edu 2012 DR Ky Kubitz Student (Sociology) kubitz@uoregon.edu 2012 DPIT Gregg Lobisser Student Affairs lobisser@uoregon.edu 1143 ex-officio DPIT Janet Lobue Classified, Campus Ops lobue@uoregon.edu 5259 2011-13 DR Sophie Luthin Student (PPPM) luthin2@uoregon.edu 2012 Roberta Mann Law rfmann@uoregon.edu 3854 2010-12 DPIT chair Randall McGowen History rmcgowen@uoregon.edu 4831 2011-13 Dennis Munroe PE and Rec dmunroe@uoregon.edu 4153 2011-13 Roxann Prazniak University Senate prazniak@uoregon.edu 3345 2011-13 Chris Ramey CPRE cramey@uoregon.edu 5562 ex-officio Greg Rikhoff VP UO Relations rep grikhiff@uoregon.edu 2402 ex-officio Terrie Scharfer Housing scharfer@uoregon.edu 2669 2011-13 Eric Selker Biology selker@uoregon.edu 5193 2010-12 Theodore Sweeney Student (PPPM) tsweene1@uoregon.edu 2012 Rob Thallon AAA thallon@uoregon.edu 3631 ex-officio Laura Willey Library lwilley@uoregon.edu 1915 2011-13 Staff: Christine Thompson CPRE cthomps@uoregon.edu 5572 Meetings and Activities: Since fall 2011, the Campus Planning Committee (CPC) and its two subcommittees have held thirteen meetings and forwarded fourteen recommendations to Administration. The committee reviewed numerous designs for campus development projects including the Student Recreation Center Expansion and Renovation Project, the Erb Memorial Union Expansion and Renovation Project (final review pending), the Classroom Expansion Project at Campus Planning Committee 2011-2012 Summary Page 2 Straub and Earl Halls (final review pending), and a number of smaller capital improvement projects. CPC members participated in the architect selection process for development projects that were initiated this past year and served on numerous project user groups. Staff educated the committee about its role in the campus development process and provided relevant background materials to enable well-informed decisions about a wide range of complex campus planning and development issues. Summary of Action Taken: 11/14/11 CPC Agenda: Campus Planning Committee Orientation Action: No formal action was required for this agenda item. Approved: NA Status: NA Agenda: Campus Planning Committee - Chair Election Action: The committee agreed unanimously to elect Dean Livelybrooks as chair of the 2011-12 CPC. Approved: Frances Dyke Status: Dean Livelybrooks will assume his duties as chair. 1/18/12 CPC Agenda: Student Recreation Center Expansion and Renovation Project – Check-in Action: No formal action was required for this agenda item. Approved: NA Status: The committee’s comments will be taken into consideration as the proposal is refined and moves forward for further review. 1/18/12 DPIT Agenda: Johnson Hall Bollards: 13th Avenue Proposed Solutions – Follow-up Action: The subcommittee agreed unanimously that the proposed schematic design for the Johnson Hall Bollards as part of the 13th Avenue Proposed Solutions is consistent with the Campus Plan and recommended to the president that it be approved subject to the following condition: Make every effort to install the alternate lighting proposal if funds are available. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s condition. Agenda: Deady/Villard Parking Area Improvement Project – Schematic Design Action: The subcommittee agreed unanimously that the proposed schematic design for the Deady/Villard Parking Area Improvement Project is consistent with the Campus Plan and recommended to the president that it be approved. Approved: Jamie Moffitt Status: The project will move forward. Campus Planning Committee 2011-2012 Summary Page 3 1/27/12 CPC Agenda: Erb Memorial Union Expansion and Renovation Project – Check-in Action: No formal action was required for this agenda item. Approved: NA Status: The committee’s comments will be taken into consideration as the proposal is refined and moves forward for further review. 2/16/12 CPC Agenda: Student Recreation Center Expansion and Renovation Project – Second Check-in Action: No formal action was required for this agenda item. Approved: NA Status: The committee’s comments will be taken into consideration as the proposal is refined and moves forward for further review. 3/15/12 CPC Agenda: Erb Memorial Union Expansion and Renovation Project – Second Check-in Action: No formal action was required for this agenda item. Approved: NA Status: The committee’s comments will be taken into consideration as the proposal is refined and moves forward for further review. 4/30/12 CPC Agenda: Student Recreation Center Expansion and Renovation Project – Schematic Design Action: The committee agreed, with fifteen in favor and one abstention, that the schematic design for the Student Recreation Center Project is consistent with the Campus Plan and recommended to the president that it be approved subject to the following conditions: 1. Carefully assess lighting at the expanded 15th Avenue crossing. Revise the lighting plan as appropriate to ensure a safe environment, especially for pedestrians. 2. Reassess the proposed design for the 15th Avenue crossing to ensure that it provides easy access for pedestrians coming from the north/south pathway and heading west across 15th Avenue towards Straub Hall. 3. Ensure that drivers have clear site lines when approaching the 15th Avenue crossing in order to easily see pedestrians, bicyclists, and other autos. 4. Carefully site landscape features (such as waste receptacles and light fixtures) in the vicinity of the new 15th Avenue crossing. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s conditions. Campus Planning Committee 2011-2012 Summary Page 4 4/24/12 DPIT Agenda: Campus Bike Repair Station Network Project – Schematic Design and Sites Action: The subcommittee agreed unanimously that the proposed schematic design for the design and siting of all proposed Campus Bike Repair Stations, with the exception of the 13th Avenue and University Street Gazebo site, are consistent with the Campus Plan and recommended to the president that they be approved subject to the following condition: 1. Ensure that lighting is adequate at all proposed locations. 2. Verify that potential liability is not an issue. Check with other campuses where bike repair stations already exist. The subcommittee deferred taking action on the proposed 13th and Gazebo site until further analysis that is based upon subcommittee comments is completed. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s conditions. Agenda: University Day Bike Racks – Schematic Design and Sites Action: The subcommittee provided the following comments about the proposed schematic design and sites for the University Day Decorative Bike Racks with the understanding that the project is not sited on university-owned lands: 1. Adjust the location of the proposed in-street Knight Library bike corral to provide a clear access route from the adjacent ADA parking space to the sidewalk, recognizing that the ADA parking space is appropriate for limited access impairments. 2. Recognize that the proposed Knight Library bike corral is much too small given the strong need for additional bike parking at this location. 3. Supporting bike ridership, not parking meter revenues, should be the first priority for the city as demonstrated by other city bike corral locations such as the Kiva. The university has provided a large quantity of bike parking on UO lands and it seems appropriate for the city to contribute to the transportation solution in a manner found at other city locations. 4. Shift the soup cart to better accommodate bike parking. Verify the permitted location of the soup cart. 5. Support the use of the decorative fern frond bike racks as long as they are functional and used only in carefully thought out locations as feature objects within the larger context of campus standard bike racks. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s conditions. 6/4/12 DR Agenda: UO Main Entrance Sign at Agate – Relocation Action: The Design Review Subcommittee agreed unanimously to recommend to the president that the schematic design for the Campus Planning Committee 2011-2012 Summary Page 5 relocation of the UO Main Entrance Sign is consistent with the Campus Plan and that it be approved subject to the following conditions: 1. Change the proposed lighting to down-lighting to meet Eugene code and LEED requirements. 2. Anchor the sign to the ground plane by planting a 4-5- foot shrub at each end of the sign. 3. Slope the ground plantings up slightly to emphasize the sign base. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s conditions. Agenda: Jordan Schnitzer Museum of Art Service Drive Improvements – Schematic Design Action: The Design Review Subcommittee voted, with five in favor and one opposed, to recommend to the president that the schematic design for the Jordan Schnitzer Museum of Art Service Drive Improvements is consistent with the Campus Plan and that it be approved subject to the following conditions: 1. Modify the design to ensure that the service drive meets long-term delivery needs. Slightly widen the southern portion of the drive (making sure not to damage remaining tree root zones). 2. Replace the adjacent asphalt sidewalk with a concrete sidewalk and ADA access ramp. 3. Ensure that a replacement tree is planted nearby in an appropriate location Approved: Jamie Moffitt Status: The project will move forward and address the committee’s conditions. Agenda: Smoke and Tobacco Free Signage – Preliminary Review Action: No formal action was requested. Approved: NA Status: The subcommittee’s comments will be taken into consideration as the project is refined and moves forward for further revie 7/11/12 CPC Agenda: Smoke and Tobacco-Free Signage – Design and Siting Action: The committee agreed unanimously that the design and siting of the Smoke and Tobacco-Free Signage is consistent with the Campus Plan and recommended to the president that it be approved. This is with the understanding that two of the proposed signs (1b and 2) are not located on university-owned lands and, therefore, would require City of Eugene approval. Members also expressed a preference for the campus-standard UO green with white lettering for signs in the Arena/Alumni Center area (3a and 3b) but deferred to Athletics to make the final decision. While the stainless steel option aligns with the building style and nearby non-conforming signage and landscape Campus Planning Committee 2011-2012 Summary Page 6 features, the campus-standard UO green with white lettering ties in with the rest of campus and is more visible. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s comments. 8/1/12 CPC Agenda: Classroom Expansion Project at Straub and Earl Halls – Meeting One Action: The committee unanimously agreed to recommended to the president the following actions related to the Classroom Expansion Project at Straub and Earl Halls: A. Support of the identified Campus Plan patterns and policies for the project with the understanding that the following comments will be considered as the project moves forward: 1. Carefully address increased bike-parking needs associated with new classroom space. Ideally, provide covered bike parking. 2. Address space needs associated with the new classrooms (e.g., waiting areas, circulation, informal seating, etc.) 3. Enhance the positive architectural characteristics of Straub Hall. Pay particular attention to the historic west façade, which should be preserved and enhanced. 4. Pay careful attention to the Building Hearth pattern. Define ways to enhance the building’s hearth. 5. Enhance the potential for mixed uses between housing and academics. Treat the two buildings as one. 6. Consider ways to enhance connections to the Living Learning Center Green in addition to the Emerald Axis. 7. Coordinate/collaborate with the SRC and EMU projects. 8. Pay careful attention to the open space between the northeast corner of Straub Hall and the EMU (e.g. when determining bike parking locations) to ensure it does not get too cluttered or limit pedestrian circulation. 9. Maintain natural light within the courtyards (even if partially covered). 10. Research options to integrate natural light and ventilation in the large lecture hall. 11. Pay particular attention to the design of the new east access to the new large lecture hall when establishing an east/west connection through the building. 12. Keep the need for classroom space in the forefront as design decisions are made. Take advantage of this central location for instructional needs. 13. Address accessibility in a well thought out manner. B. Support of the identified user group representation for the project subject to the following condition: Ensure that a psychology staff person who is familiar with the facility is well integrated into the design Campus Planning Committee 2011-2012 Summary Page 7 process. Consider adding a staff member (e.g., the Straub Hall Building Manager) to the user group. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s comments. Agenda: Miller Theatre Complex Artwork– Revised Siting Action: The committee agreed unanimously that the proposed revised site for the Miller Theatre Complex Artwork is consistent with the Campus Plan and recommended to the president that it be approved subject to the following condition: The committee encourages Campus Operations to assess the existing lighting in the area to determine if any improvements are warranted. Approved: Jamie Moffitt Status: The project will move forward and address the committee’s comments. 10/19/12 DPIT Agenda: Campus Bike Repair Station Network Project Addendum - EMU Site Action: The subcommittee agreed unanimously that the proposed site for the EMU Campus Bike Repair Station is consistent with the Campus Plan and recommended to the president that it be approved. Approved: Jamie Moffitt Status: The project will move forward. Agenda: Campus Outdoor Sign Plan Update – Initial Discussion Action: No formal action was requested. Approved: NA Status: The subcommittee’s comments will be taken into consideration as the proposed changes to the Campus Outdoor Sign Plan are developed. The proposed revisions will come to the Campus Planning Committee for review and action. 10/26/12 CPC Agenda: Campus Planning Committee - Chair Election Action: The committee agreed unanimously to elect Carole Daly as chair of the 2012-2013 Campus Planning Committee. Approved: Jamie Moffitt Status: The chair will assume her role. Agenda: 2013-2015 Capital Construction Budget Request & Biennial Capacity Plan (BCP) Action: The committee reviewed the proposed 2013-2015 Capital Construction Budget Request list of prioritized projects and the 2013-2015 Biennial Capacity Plan findings and unanimously agreed to the following: (1) Sufficient land exists, in aggregate, to accommodate the prioritized first-biennium capital construction projects. Campus Planning Committee 2011-2012 Summary Page 8 (2) Sites meeting the requirements of the Campus Plan are identified for the prioritized first-biennium projects with the exception of two (2) Design Areas: • Northeast Campus Design Area, • East Campus Design Area sub-areas 29 and 34. The proposed projects would exceed the maximum allowed density for these design areas. (3) In aggregate, sufficient siting opportunities exist for the remaining identified capital projects. However, some preferred sites may require an amendment to the Campus Plan. These findings are submitted with the understanding that the committee should further consider all identified needs for Campus Plan amendments as described below: • Review the two Design Areas identified in (2) well in advance of the proposed projects to assess possible Campus Plan amendments. • Conduct a broader campus-wide assessment of all anticipated density issues identified in the Biennial Capacity Plan in a comprehensive and thoughtful manner before development projects, which challenge maximum allowed densities, are brought before the committee. • Consider the possibility of developing a method to prioritize sites. • Assess the possibility of integrating contiguous UO-owned properties that are outside the campus boundaries into the campus boundaries so that future BCP’s will give a full picture of available lands. Also, the committee’s comments are made with the understanding that it will have an opportunity to review proposed project sites and designs at a future date to ensure that all Campus Plan patterns and policies are met. Approved: Jamie Moffitt Status: The committee’s comments will be addressed.