University Library Committee November 16, 2010 Minutes PRESENT: Deb Carver, Pat Curtin, Michal Young, John Conery, Jerry Hooker, Michael Kellman, Stephen Shoemaker GUESTS: Mark Watson, Associate University Librarian for Collections and Access; Andrew Bonamici, Associate University Librarian for Media & Instruction; JQ Johnson, Director, Scholarly Communication and Instructional Support The meeting was called to order at 1:20 p.m. by Dean of Libraries Deb Carver. Deb welcomed the members and introductions followed. BUDGET UPDATE FY2011/STRATEGIC FUNDING INCREASES Deb distributed and reviewed a handout on Library Budget and Expenditures. The libraries' total expenditures were down last year about 1% - totaling $20,042,433. The primary issue during FY2010 was a mid-year budget cut to operations. Classified staff were required to take unpaid furlough days, however the budget was able to support some overtime hours to help offset the furloughs. New hires were delayed, as well as the elimination of several positions. Technology and supplies budgets were partially restored from the previous year. Our major areas of expenditure (salaries/wages and materials) are similar to other ARL libraries.  Salaries & wages: ARL median 44%; UO Libraries 46% (ARL does not factor in OPE)  Materials: ARL median 44%; UO Libraries 41% Deb added that the most compelling story for the UO is our rank in journal expenditures vs. interlibrary loan requests. The library's journal expenditures were ranked 106th out of 112 ARL libraries (2008). In terms of what we borrow, we ranked 7th. There is no bigger difference between local supply and demand at any other university. It is compelling because our campus research environment is alive and well (demand), but we are not doing as much to support it as other institutions do (local supply). A comment was made that the Science Library's collection seems to be losing ground with other top ranked science libraries. PSU and Western Oregon have books available that are not at the UO. Deb responded that the provost is aware of these concerns. This year, for the first time, the Provost has approved $300K recurring increase to the library's budget. In addition, the library received a $200K one time amount for operations. Additional allocations help to correct the problem of unfunded mandates; e.g., classified step increases. Michael Kellman stated that he has served on the university's budget committee in the past and may be able to provide insight on how the library's budget is tracking compared to other budgets in the university (central administration, instruction, etc.) and how the library might continue to get a share of those academic support funds. SCHOLARLY COMMUNICATION: PUBLISHING SERVICES AND DATA MANAGEMENT SERVICES JQ Johnson gave a PowerPoint presentation on "Gold" Open Access Publishing Support. There is a great deal of turmoil within scholarly publishing - rapidly rising cost of journals, moving from print (purchase) to electronic (lease), tension over copyright issues, challenges to commercial journals (gold and green open access), changes to peer-reviewed journals, e.g., academic blogs and open peer review. Open access (OA) is one response to these issues. OA shifts costs of the process by eliminating the cost to the reader, i.e., subscriptions. There are two types of OA - Green and Gold. 'Green' OA is when an author deposits his/her work in an institutional or disciplinary repository - for example, Scholars' Bank. 'Gold' OA is when an article is published in an OA journal. Those articles are peer/professionally reviewed. There are currently 5,509 journals in the Directory of Open Access (DOAJ). Studies have shown that when comparing Gold OA with traditional publishing, there are more citations for articles published as OA. Gold OA supports a variety of business models: funding by author fees, advertising, grants, or by institutions rather than subscriptions. The library supports the Gold OA business model in several ways. In 2009, the Athletic Department donated $100K to the library of which a portion was used to establish the Open Access Publishing Support Fund to help subsidize UO author fees. The library plans to continue this program at least through 2011. Fifteen requests have been funded, totaling $9,532.50. The majority of ULC members indicated they were not familiar with this fund. Everyone agreed that the library should promote OAPS more widely to faculty. The library also has a plan to provide infrastructure and support for UO editors who want to publish in open access journals. This is good for the OA movement and provides more visibility of UO editors and authors. To implement this plan, open source software will be used, such as Open Journal System (OJS) which will help minimize cost of journal production and hosting. This project is in early stages and will be a collaborative process with Oregon State University (http://journals.oregondigital.org). A pilot journal is Prof. Lollini's Humanist Studies and the Digital Age, with its first issue scheduled for January. An inquiry was made to whether monographs would be supported in the same way. At this point, the library does not have funds to support monographs publishing, i.e., subvention. There is, however, support through the Humanities Center for monographs. Deb provided an update on the National Science Foundation's requirement that grant proposals to the NSF include a data management plan effective January 1. She met with Brian Westra, Lorry I. Lokey Science Data Services Librarian, and several UO scientists last week to discuss the process. Brian is working closely with Information Services to have a plan available to faculty. ORBIS-CASCADE ALLIANCE E-BOOK PILOT Deb reported that the Orbis-Cascade Alliance Council has approved an EBook Consortial Purchasing Model for acquiring a collection of ebooks owned collectively by the Alliance. All member institutions will contribute to a deposit account. The most interesting aspect of this model is the manner in which selections are made. A "patron driven" approval plan will be used, i.e., that faculty and students will make the decisions. First, the libraries will create a profile to limit the scope of titles. A certain number of views or short-term loans are allowed before a purchase is generated. Deb added that it will be interesting to see how the user community views these ebooks compared to print books. The books will be new releases. One concern that readers have is the lower quality of images. Deb responded that the trend that we are starting to see is to not buy print if it is available electronically. Some libraries are experimenting on print-on-demand. Mark added that starting winter term, all UO dissertations and theses will be submitted electronically. This brings up the question of how to manage print archives collectively. The UO Library and other research libraries and consortia in the western United States are preparing a business model for a Western Regional Storage Trust (WEST) which would support print archives, reduce redundancy, preserve the scholarly record, provide access, and manage reallocation of space. Deb distributed the article Heading West: Circling the Wagons to Ensure Preservation and Access, from November 2010 issue of Against the Grain which discusses this model. Deb is a member of the WEST executive committee and Mark Watson is a member of its Operations and Collections Council. NEW SCIENCE LIBRARY Deb provided a brief update on the new Science Library planning process. The University has contracted with the Boston architectural firm Shepley Bulfinch - the same firm involved with the Knight Library expansion and renovation. SB representatives held focus group sessions with science teaching faculty, undergraduate and graduate students this fall. SB will put together a vision statement which can be shared with donors. This is the very early stage of the process. The facility will provide space for experimentation, visualization, and project rooms. Deb will keep the ULC updated on the planning process. CHAIR SELECTION Deb announced that the ULC chair will also be asked to serve on the Academic Council. The Academic Council will be working on the new partnership - focusing on accountability. Michal Young volunteered to serve as this year's chair. Maintained by: Sheila Gray, skgray@uoregon.edu